Department of Administrative and Financial Affairs
It is concerned with everything related to faculty members and taking the necessary measures to overcome the difficulties facing their work so that they can perform their educational and research tasks to the fullest, and this department exercises its tasks through the following offices:
The office specializes in the following:
- Carrying out all work related to the affairs of employees in terms of preparing the staffing, contracting affairs, appointment, promotion, assignment, secondment, national service and other work in accordance with the legislation in force.
- Opening and maintaining records and personal files of employees, maintaining the confidentiality of their contents, and regulating their circulation among specialists.
- Conducting incoming and outgoing mail work, organizing its documentation, distribution and record-keeping.
- Proposing plans and programs to develop the capabilities and skills of employees and following up their implementation.
- Do printing, copying, photography and photo mail work.
- Identifying the needs of office and stationery tools and equipment in coordination with the competent organizational divisions and taking the procedures to provide them.
- Participation in committee workers and work teams related to management activity.
- Participation in seminars, seminars and scientific forums related to the activity of the office at home and abroad.
- Preparing periodic and annual follow-up reports on the activity of the office.
It is concerned with the following:
- Preparing draft management and development budgets, in accordance with the principles and rules determined by the competent authority.
- The approved budgets of the university are exerted according to the purposes allocated to it and within the limits of what is approved for each door or item, all of that in accordance with the legislation in force.
- Preparing and disbursing salaries and financial benefits prescribed for employees.
- Issuing travel tickets to delegates on official duties and disbursing the necessary advances on the expense of the travel and overnight allowance.
- Conducting the necessary reconciliations to the university's accounts in the banks, and preparing settlement memorandums for them by settling the differences.
- Keep records, financial books and procedures for the necessary restrictions for all financial operations.
- Disbursement of the temporary and permanent financial covenant, and the necessary adjustments to them are made on time.
- Participation in periodic, sudden and annual inventory work.
- Doing all the work that ensures the safety of exchange and the preservation of the university's funds.
- Participation in the work of committees and working groups related to the activity of the office.
- Participation in seminars, seminars and scientific forums related to the activity of the office at home and abroad.
- Preparation of periodic and annual financial reports.
- Preparing the necessary responses and clarifications to the observations made by the regulatory authorities related to the activity of the office.
It is concerned with the following:
- . Carrying out reception and information work for those who hesitate to manage the university.
- Providing all services to the university employees in accordance with the provisions of Law No. (19) of 1428 AD referred to and its executive regulations.
- Booking travel tickets for delegates on official duties.
- Carrying out reception services and all procedures for university guests, and organizing and arranging their meetings and meetings with officials.
- Take hotel reservation procedures and airport reception for faculty members and university staff.
- Regulating the movement of the university's vehicles, maintaining their records and files, and assuming the previous maintenance work necessary for them, permiting their use, and dispensing fuel, oils and others.
- Holding the necessary celebrations at religious, national and national events.
- Activating the bonds of brotherhood and friendship between university staff by holding parties and organizing recreational trips and sports and social activities for employees and their families.
- Organizing the participation of the university and workers in afforestation, hygiene and other social works and national and national celebrations.
- Coordinating and organizing participation in cultural and scientific exhibitions, and highlighting the activity of the university and its various institutions.
- Participation in the work of committees and working groups related to the activity of the office.
- Preparing periodic and annual follow-up reports of the office's activity.
The office specializes in the following:
- Providing the university's needs of office, scientific and housing equipment and equipment such as furniture, laboratories, medical laboratories, computers and other needs related to the work and activity of the university.
- Providing the university's needs of stationery materials and operating requirements of chemical materials, analysis materials and others.
- Doing all work related to the opening of credits and customs clearance of university supplies from abroad.
- Inspecting purchases and ensuring that they conform to the specifications specified in the purchase contracts, and taking the necessary measures against any defects or violations.
- Implementation of legislation in force in the field of procurement and warehouses.
- Ensure that the warehouses adhere to keep the records and warehouse books, make the necessary restrictions first-hand, and keep the items cards and register the items supplied and disbursed in them.
- Ensure that all procedures and security and safety requirements are available in the warehouses.
- Participation in the work of committees and working groups related to the activity of the office.
- Preparing periodic and annual follow-up reports on the activity of the office.